Advanced Data Storage, Inc. offers premium document scanning services through a refined and proprietary methodology designed to ensure exceptional quality, security, and cost-effectiveness. By leveraging cutting-edge digital imaging technology, we provide customers with highly accurate and clear scanned documents, all while maintaining stringent quality control measures.
Document Scanning Services Overview
Advanced Data Storage, Inc. is a leader in document conversion services, operating from our secure facility located in Bakersfield, California. Our Scanning Division benefits from a long history of delivering reliable and secure document management solutions. All scanning projects include a customized project methodology, an online customer portal, and a customized project dashboard.
Document Conversion Process
Our document conversion process starts with the careful identification and retrieval of a customer’s documents. Box-level metadata is applied upfront to a customer-facing project dashboard, ensuring efficient organization and retrieval throughout the scanning process. A specialized team prepares the documents for scanning by inserting barcodes to accurately track and distinguish each file, while removing bindings, paperclips, and staples. Once prepared, documents are scanned using advanced digital imaging hardware and software, capturing every detail at 300 DPI resolution.
Our quality assurance team manually reviews every scanned image, ensuring 100% legibility and completeness. File level metadata is then applied to all items scanned, followed by a data-centric round of quality assurance. After a final quality check by an ADS Project Coordinator, all documents are run through Optical Character Recognition (OCR) converting them into text-searchable PDF files. Finally, digital documents are made available to the customer via direct download, via delivery into a designated content management system, or via an encrypted external drive.
Scan On Demand
We make managing documents simple and affordable with our Scan on Demand service. Under this model, your physical documents are stored in bulk at our secure facility to be scanned as needed. Simply submit a file request and our team will retrieve and scan said request as soon as possible, typically within four business hours. This model allows for digital access to files when you need them, without the expense of scanning all your content in bulk.
Security and Quality Assurance
Security and confidentiality are at the core of all services offered by Advanced Data Storage, Inc. Throughout the entire process, from document retrieval to digital delivery, we adhere to the highest standards of data protection. We maintain strict access controls and comply with industry regulations to safeguard your sensitive information. After a scanning project is deemed completed, customers have the opportunity to review their digitized files to ensure their expectations have been met. Physical documents can then be securely destroyed, returned, or stored long-term at our facility, depending on customer preference.
Why Choose Advanced Data Storage Inc.?
Advanced Data Storage Inc. is the ideal choice for organizations that prioritize service, quality, and security. Our state-of-the-art facility, experienced team, and meticulous process provide unparalleled value. Whether you need to convert large volumes of documents or require a customized scanning solution to fit your day-to-day needs, we ensure that your documents are handled with the highest levels of care, confidentiality, and precision.
Our Secure Record Management Services
Record Storage
Protect your documents with our record storage facility. For over 20 years, ADS has offered off-site records management solutions to large and small businesses.
Hard Drive Destruction
Ensure the security of your data by using our hard drive destruction services. Your data is in good hands with our team of experts.
Document Shredding
Keep your sensitive information secure with our document destruction services. Count on our highly-trained staff to properly destroy your information safely.
Online Access
ADS is in the business of providing your clientele with more streamlined access to their records. Our robust online access service keeps you connected to your record center.