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Secure Records Management: 5 Services Every Major Business Should Use

Most major businesses nowadays have to deal with tons of confidential and sensitive information. Mitigating the risk of data breaches or unauthorized access is critical, which is why secure records management is so important. Here are five services every business should use to keep their records safe and secure:

Document Destruction

Businesses that deal with sensitive data are required by law to protect the privacy of their customer’s personal information. This means that businesses need a reliable and secure solution for destroying confidential documents. ADS offers a comprehensive document destruction program that meets all regulatory requirements.

Our secure shredding process destroys documents and all the data on them, making it impossible to reconstruct the information they contain. We also offer secure online document storage, so you can access your documents anytime, anywhere. With ADS, you can be confident that your confidential information is safe and secure.

Hard Drive Destruction

As businesses become increasingly digital, the amount of sensitive data being stored on hard drives and other electronic storage devices continues to rise. This data can include everything from customer information and credit card numbers to trade secrets and intellectual property. If this data were to fall into the wrong hands, it could be used for identity theft, fraud or even corporate espionage.

For this reason, it is essential for any business that deals with sensitive information to have a comprehensive data destruction policy in place. This policy should include regular destruction of all old electronic media that contains confidential data. And when it comes to data destruction, there is no better option than hard drive destruction.

Secure hard drive destruction services are the only way to ensure that all of the data on a device is completely destroyed. Even if a hard drive is reformatted or a file is deleted, some of the data may still be recoverable. By using a hard drive destroyer, businesses can be sure that all of their confidential data is permanently destroyed.

ADS is one of the leading providers of hard drive destruction services in the country. We offer secure, reliable and environmentally friendly hard drive destruction services that meet or exceed all industry standards. We also offer 24/7 customer support, so you can rest assured that your data is always in safe hands.

Online Access

Certain businesses deal with a lot of highly sensitive information that must be kept confidential at all times. This information can include things like medical records, financial records and legal documents. In the past, this type of information was typically stored in physical files that were kept at the office for easy access. The cost and difficulty of storing physical files for every client led businesses to turn to document storage. But what happens if you need access to a document, but it’s in storage?

This is where online access comes in. It allows you to access your documents online in a safe and secure environment. At ADS, you can view your online records, order record storage services or supplies, check on the status of a work order or request and schedule pickups and deliveries. It gives you the power of connectivity, so you can run your business more efficiently.

Record Storage

Most businesses keep sensitive information in some form of record storage. By law, certain types of records must be stored in a specific way and for a certain length of time. Failing to do so can result in fines or even prison time.

That’s why record storage is such an important service for businesses of all sizes. It ensures that your records are stored in compliance with all applicable regulations. This can help protect you from costly fines and even jail time.

Record storage is also a crucial service for businesses that need to protect their intellectual property. Sensitive information can be easily stolen if it’s not properly stored and protected. Record storage services can help keep your information safe and secure.

Scanning and Imaging

Many businesses need to share records electronically between suppliers, distributors, and customers. These types of records could include bills of lading, invoices, packing slips, and delivery receipts. By scanning these documents and converting them into a digital format, businesses can easily share them with others electronically. This can save time and money, as there is no need to mail or fax paper copies of the documents. It also helps to improve the accuracy of the data, as there is no risk of losing or misplacing a paper document.

Scanning and imaging services are important tools for businesses that need to share records electronically. They help to speed up communication, improve accuracy, and save money. This makes them a valuable resource for businesses across all industries.

Find Out More by Contacting ADS Today

If you’re looking for a reliable, comprehensive solution for your records management needs, ADS is here to help. We provide a wide range of services that are essential for businesses in different industries, and we’re dedicated to ensuring that our clients have everything they need to keep their data safe and secure. Contact us today to find out more about our services or to get started on implementing a records management strategy for your business.